Beta Rho Standing Rules Revised and Adopted September 2007

ARTICLE I

NAME

The name of this chapter shall be Beta Rho Chapter, Alpha Iota State Organization, The Delta Kappa Gamma Society International.

ARTICLE II

PURPOSES

The purposes of Beta Rho Chapter shall be the Seven Purposes of The Delta Kappa Gamma Society International and those of Alpha Iota State Organization.

ARTICLE III

MEMBERSHIP

Section 1

The membership is in accordance with the Constitution, Article III, and the International Standing Rules, Section 3. The chapter has full authority for the administration of membership.

Section 2

Membership is composed of active, reserve, and honorary members.

Section 3

Recommendations for membership shall be available at each regular chapter meeting and shall be completed by the sponsor and returned to the membership chairperson.

The Membership Committee shall receive and review the recommendations for membership and prepare to present the candidates’ names to the chapter membership.

Voting, orientation, and initiation shall occur subsequently to the presentation of new members.

Section 4

Membership records are kept at the chapter level. The Recording Secretary shall record in the chapter or executive board meeting minutes the names of members whose membership has been terminated and the reason for the termination.

ARTICLE IV

FINANCES

Section 1

Financial matters are in accordance with the Constitution, International Standing Rules, and Alpha Iota State Organization Bylaws.

Section 2

The Finance Committee shall make recommendation for changes in the dues, and these changes shall be approved by the membership. The Finance Committee shall submit a budget to the membership no later than the September meeting, to be voted on by a majority of the membership present at the October meeting.

Section 3

There shall be an annual audit in July of the chapter’s finances.

Section 4

The chapter President shall receive $600 for her expenses for the year. The Vice-Presidents shall each receive $50 for expenses to attend society meetings. The Vice Presidents may choose to allow the money to be used by other chapter members. There is also $50 per person for the first four people to attend society meetings.

Section 5

The President’s dues shall be paid by the chapter.

ARTICLE V

ORGANIZATION

Beta Rho Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, Alpha Iota State Bylaws, and Alph Iota State Standing Rules. The Beta Rho Chapter maintains membership in the Detroit Metro Coordinating Council.

ARTICLE VI

OFFICERS AND RELATED PERSONNEL

Section 1
Officers

The chapter officers shall be a President, First Vice-President, Second Vice-President, Corresponding Secretary, Recording Secretary, and Treasurer. The Treasurer is appointed by the Executive Board. All other officers are elected by the membership in the even numbered years for a two-year term of office. Officers begin their term July 1st following their election.

Section 2
Duties

The President shall:

  1. act as presiding officer at regular and special meetings and direct the activities of the chapter.
  2. act as chairperson of the chapter Executive Board.
  3. appoint a Parliamentarian and Historian from the membership.
  4. appoint standing and special committees.
  5. approve payment of all expense items.
  6. approve publications.
  7. fill by appointment all vacancies in office.
  8. serve as a member of the Alpha Iota State Executive or appoint a designee in her absence.
  9. represent the chapter at other meetings and events.
  10. take action, with the advice and approval of the Executive Board, on all matters which cannot be deferred until the next meeting.
  11. assure that all reports and other obligations to International Headquarters and Alpha Iota State Organization are submitted properly and on time.
  12. serve as coordinator of Society business.
  13. provide an article for the monthly newsletter. This may include communication from state and international levels.
  14. perform any other duties the chapter assigns.

The First Vice-President shall:

  1. act in the place of the President when the need arises and perform other duties assigned to her by the President and/or the Executive Board.
  2. assume the office of President in the event of the death or resignation of the President and serve until the next regular election.
  3. serve as Program Chairperson and be responsible for the chapter yearbook.

The Second Vice-President shall:

  1. act in the place of the President in the absence of both President and First Vice-President and assume the office of First Vice-President should that office become vacant, and serve until the next regular election.
  2. serve as Membership Chairperson.

The Recording Secretary shall:

  1. complete and file the minutes of each meeting, receive and maintain records of membership, file a summary of the Treasurer’s report.
  2. be a member of the Standing Rules Committee.
  3. be responsible for updating chapter Standing Rules as policies are changed during business meetings.
  4. call roll at each meeting and maintain a roster of attendance

The Corresponding Secretary shall:

  1. handle the correspondence as delegated by the President.
  2. compile, publish, and disseminate the monthly newsletter.

The Treasurer shall:

  1. receive and pay out all monies.
  2. keep an accurate account of receipts and expenditures.
  3. keep a file of receipts, bills, cancelled checks, and bank statements.
  4. present a report at each chapter meeting.
  5. file required tax report
  6. submit the accounts for an annual audit
  7. serve as chairperson of the Finance Committee
  8. maintain accurate membership records
  9. order the President’s pin
  10. make the following donations to the Educational Fund:
    1. upon the death of a member, $25.00 in her memory
    2. upon the birth or adoption of a child, $5.00
    3. upon the death of an immediate family member (mother, father, husband, child, brother, sister), $5.00 in memory
    4. upon the retirement of a member, $15.00

The Parliamentarian shall:

  1. advise the officers and members in matters pertaining to interpretation of the Constitution, Bylaws, and parliamentary procedures.
  2. be appointed by the President.
  3. serve as an ex officio member, without vote, on the Executive Board.

The Historian shall:

  1. be responsible for gathering and maintaining the chapter’s history
  2. be appointed by the President.
Section 3
Nominations and Elections

The Nominations Committee is comprised of up to four immediate available past presidents of the chapter plus one member-at-large elected by the membership, and is responsible for making nominations for officers. The Nominating Committee shall present a slate of officers at the February meeting. An election shall be held in March. A majority of the votes cast elects the new officers. When there is only one nominee for each office, the election may be a voice vote.

Section 4
Vacancies

Secession of elected officers is consistent with the Constitution. Otherwise, the chapter President appoints a replacement.

ARTICLE VII

MEETINGS

A minimum of four regular meetings per year is required. Beta Rho shall hold meetings the fourth Thursday of each month in order to carry out the programs of the chapter and the Society. The chapter’s birthday will be celebrated in May or June of each year. The number of meetings and the dates of specific meetings will be set at each summer planning meeting.

ARTICLE VIII

EXECUTIVE BOARD

Section 1

The Executive Board shall be comprised of the elected officers and the immediate past president. The Parliamentarian is a member without vote and the Treasurer is a member with a vote.

Section 2

The Executive Board must meet at least twice annually, and more often at the call of the President. A quorum shall be a majority of the voting members present.

Section 3

The duties of the Executive Board are consistent with the Constitution. The Executive Board acts in matters requiring immediate action and decisions, recommends policies and procedures for consideration by the members, and establishes rules for budget development and approval and for the supervision of chapter finances.

ARTICLE IX

STANDING COMMITTEES

Section 1
Society Business

The Finance Committee shall:

  1. develop the budget and present it to the chapter for approval.
  2. supervise all financial matters of the chapter.

The Membership Committee shall:

  1. maintain membership records in conjunction with the Recording Secretary and Treasurer.
  2. actively recruit new members.
  3. send invitations to prospective members, conduct the orientation meeting, and invite prospective members to a chapter meeting.
  4. recommend the election of new members.
  5. be responsible for the initiation ceremony.

The Nominations Committee shall:

  1. solicit recommendations for officers from the membership.
  2. prepare a slate of officers and present it to the membership.
  3. conduct an election of officers in even numbered years.

The Leadership Development Committee shall:

  1. inform members of upcoming workshops, seminars, and meetings being conducted by the state.
  2. act as a liaison for the Leadership Development Committee at the state level.

The Standing Rules Committee shall:

  1. make recommendations to the Executive Board and, subsequently, to the general membership for changes in the chapter’s Standing Rules.
Section 2
Program of Work

The Program Committee shall:

  1. be comprised of the First Vice-President plus the chairpersons of the following committees: Professional Affairs, Personal Growth and Services, Research, and Music.
  2. be responsible for planning stimulating programs for chapter meetings that focus on the Seven Purposes.
  3. be responsible for planning significant projects that focus on the Seven Purposes.
  4. be responsible for compiling the annual yearbook.

The Personal Growth and Services Committee shall:

  1. work with the First Vice-President to plan a meeting or meetings that enrich the lives of members and contribute to their personal enjoyment.
  2. encourage community service through chapter service projects.
  3. submit the name of the Chapter Woman of Distinction and, possibly, submit nominations for State Women of Distinction.

The Professional Affairs Committee shall:

  1. work with the First Vice-President to plan a meeting or meetings that will improve the professional status of women educators.
  2. encourage members to seek scholarships, to engage in legislative activities to advance educational issues, and to recruit new members.

The Research Committee shall:

  1. provide research support for chapter programs and projects.
  2. assist with the state research project
    3. .
  3. conduct a chapter research project.

The Music Committee shall:

  1. include music as a part of all chapter meetings.
    2. use music to emphasize program themes.
  2. co-chair the birthday celebration with the Scholarship Committee.

The Legislative/US Forum Committee shall:

  1. be responsible for a meeting; especially one during an election year at which candidates may be presented and issues may be reviewed.
  2. be responsible for keeping members informed of relevant bills and pending issues.
Section 3
Educational Services

The Communications Committee shall:

  1. have a membership as determined by the chairperson.
  2. be responsible for compiling, publishing, and disseminating a monthly newsletter.
  3. be responsible for sending notices, as deemed necessary, to the membership.
  4. be responsible for sending greeting cards to members.
  5. be responsible for the maintenance of the chapter website
  6. be responsible for fulfilling public relations duties

The Scholarship Committee shall:

  1. be responsible for acting as the liaison between Monroe County Community College and the chapter regarding the chapter's scholarship.
  2. be responsible for keeping members aware of available International and Alpha Iota State scholarships and grants and for encouraging members to apply.
  3. maintain records of all forms regarding scholarships.
  4. co-chair the birthday celebration with the Music Committee.

The World Fellowships Committee shall:

  1. support and promote the work of the International World Fellowships Committee.
  2. conduct fundraiser(s) with the profits going to World Fellowships.
  3. be responsible for the gift(s) to the State Convention and/or State Workshops for World Fellowships.

ARTICLE X

ACTIVITIES

Section 1

The Beta Rhovings is published monthly during the academic year. All members are encouraged to contribute to this publication, as well as to the state and the international publications. The chapter President approves all publications.

Section 2

Special funds and/or awards may be created by the Executive Board and approved by the chapter membership.

ARTICLE XI

DISSOLUTION

Before the chapter may be dissolved, the approval of the Alpha Iota State Organization must be obtained. Careful consideration shall be given to the manner in which those desiring to maintain membership transfer to other chapters. Any remaining funds in the chapter account and the chapters charter shall be sent to the Alpha Iota State Organization to be forwarded to International Headquarters. The chapter's paraphernalia, the Society publications, and the chapter records shall be retained in the Alpha Iota State Organization archives and made available for use.

ARTICLE XII

PARLIAMENTARY AUTHORITY

Robert's Rules of Order, newly revised, current edition, shall govern the proceedings of the chapter in all cases not provided for in the Constitution, Alpha Iota State-Michigan Bylaws and Standing Rules.

ARTICLE XIII

AMENDMENTS

The Executive Board shall review the Standing Rules at least once during the biennium. Amendments to the standing rules may be made at a regular chapter meeting by a majority of those members present. Members shall be given a one-month notice regarding a vote to amend the Standing Rules.