BYLAWS

BYLAWS

THETA STATE NEW MEXICO ORGANIZATION

THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL

ARTICLE 1. NAME

Section 1. The name of this state organization shall be Theta State New Mexico of The Delta Kappa Gamma Society International.

Section 2. Each chapter in Theta State New Mexico shall be designated by a Greek letter or a combination of Greek letters.

Section 3. Theta State New Mexico, The Delta Kappa Gamma Society International, is incorporated under the laws of the State of New Mexico and renewed annually by action of the Executive Committee.

ARTICLE II. PURPOSE

The purpose of Theta State New Mexico shall be to:

1. promote the seven purposes of The Delta Kappa Gamma Society International as found in the CONSTITUTION, ARTICLE II.

2. act as liaison between chapters and the international organization

3. organize Delta Kappa Gamma chapters within the state.

4. provide leadership training for state and chapter leaders.

ARTICLE III. MEMBERSHIP

Section 1. Active: Membership of Theta State New Mexico shall be in accordance with the CONSTITUTION, ARTICLE III, SECTION B 1.

Section 2. Reserve: Reserve status may be granted by a majority vote of the chapter in accordance with the CONSTITUTION, ARTICLE III, SECTION B 2.

Section 3. Honorary:

A. State honorary members shall be recommended by the state Membership Committee and elected by the Executive Board. A four-fifths vote of approval is required.

B. Chapter honorary members shall be chosen according to the CONSTITUTION.

Refer to CONSTITUTION, ARTICLE III, SECTION B 3.

C. Chapters shall be responsible for necessary fees and publication costs for any honorary member.

ARTICLE IV. FINANCES

Section 1. Annual dues

B. The state annual dues for active and reserve members shall be determined by a two-thirds vote of the members attending the state convention.

C. Dues and the scholarship fee are due by October 31 annually. Non-payment of dues and fees results in termination of membership.

D. Dues and fees are collected by the chapter treasurer and state and international dues and fees forwarded to the state treasurer.

Section 2. Financial plan

A. A budget shall be adopted annually by the Executive Board. The Finance Committee shall submit a proposed budget for adoption at Theta State Convention.

B. State officers and committee chairmen must submit all expenses with accompanying receipts on the appropriate form to the state president for approval before payment by the state treasurer.

C. The report of the annual audit shall be submitted by the Finance Committee to the Theta State Executive Board at the fall meeting.

D. Available Fund. This fund shall be the operating fund and shall require a budget.

(1) The term of each elected officer shall be two years or until a successor is named. No officer except the treasurer may serve in the same office longer than two bienniums in succession. All officers assume their duties July 1 following election.

(2) A parliamentarian and a treasurer shall be appointed by the president.

C. The chapter president shall represent the chapter as a voting member of the State Executive Board.

D. Each chapter shall have the authority to act in matters of membership.

E. Membership records shall be kept by each chapter.

Section 2. New Chapters

A. The State Executive Board is to approve the organization of new chapters.

B. Candidates for membership shall be approved by the State Expansion Committee.

C. The State Expansion Committee is responsible for orientation of new members and the installation of the

new chapter.

Section 3. Regions

A. Coordinating councils shall be organized in locations where multiple chapters exist.

B. The coordinating council shall meet at least once a year for the purpose of planning activities of benefit to all members.

C. Coordinating councils shall submit annually an article on projects and activities to Theta State News.

ARTICLE VI. OFFICERS AND RELATED PERSONNEL

Section 1. The state elected officers shall be president, first vice-president, second vice-president, recording secretary, and corresponding secretary. A treasurer and editor are appointed by the president and approved by the State Executive Board.

Section 2. A parliamentarian shall be appointed by the president.

Section 3. The officers shall perform the duties as prescribed in the CONSTITUTION, ARTICLE VI, C and as

authorized by THETA STATE NEW MEXICO BYLAWS, Standing Rules, and Procedures Manual.

Section 4. Term of office

A. Officers, elected at state convention by written ballot in odd-numbered years, have a term of two years or until a successor(s) will be named

B. Officers may serve in the same office two terms in succession. The treasurer and editor may serve in the same capacity four bienniums in succession. Exceptions require action of the Executive Board.

C. State officers assume their duties July lst following the election.

Section 5. Vacancies

A. Should a vacancy occur in the office of president, the first vice-president becomes president and the second vice-president becomes first vice-president.

B. Should a vacancy occur in other elective or appointive positions, the president names a successor.

Section 6. Nominations and Elections

A. Nominations for office shall be made by the Nominations Committee, with recommendations received from chapters and members. Members of the Nominations Committee are ineligible for all elected state office.

(1) A member serving in an elective state position, other than on the Nominations Committee, may be nominated to another elective position only in the final year of her current elective position. The president appoints the chairman of the Nominations and Finance Committees from the elected members of each committee.

(2) The Nominations Committee chairman shall notify the state president and the nominees of the selections and and each nominee shall submit a brief biography and photo to the Nominations Committee chairman and the Theta State editor for the spring deadline.

B. The Nominations Committee prepares the ballot and conducts the election at state convention.

ARTICLE VII. CONVENTION, MEETINGS, WORKSHOPS

Section 1. Convention

A. An annual convention, time and place is determined by the Executive Board.

B. The General Session receives reports, adopts policy, amends bylaws , elects officers, and conducts business

which may properly come before it.

C. The quorum shall be a majority of those Theta State members who have registered at the convention.

Section 2. Other meetings

A. Executive Board meetings

Theta State New Mexico has two Executive Board meetings each year. The fall Executive Board meeting and the Birthday Luncheon are hosted by Central Coordinating Council.

B. Workshops/Educational Programs are held at state meetings.

C. A Leadership Development Seminar for chapter presidents will be held in even numbered years and for

Theta State New Mexico officers and committee chairmen in odd numbered years.

ARTICLE VIII. EXECUTIVE BOARD

Section I. State Executive Board

(1) The presence of a majority of the voting members of the Executive Board constitutes a quorum at meetings.

(2) Chapter presidents who are unable to attend the State Executive Board meetings may appoint an official representative who shall have full privileges of participation.

C. The Executive Board

(1) Recommends policies and procedures for consideration by the state convention or the chapters, which shall be in accordance with those of The Delta Kappa Gamma Society International, CONSTITUTION, ARTICLE VII, B.

(2) Examine, modify if necessary, and adopt the annual state budget.

(3) Approve the treasurer, editor and such other personnel as may be needed, prescribe their duties, determine their honorariums, and determine their terms of office.

(4) Determine time and place of state meetings.

Members of the Executive Committee shall be the elected state officers.

A. Executive Committee meetings may be called by the president for planning, recommendations, and business of the Corporation.

Section 3. Chapter Executive Boards are to function in accordance with the CONSTITUTION, ARTICLE VII, SECTION C.

ARTICLE IX. STANDING COMMITTEES

Section 1. Standing Committees shall be

A. Society Business

(1) Finance

(2) Membership

(3) Nominations

(4) Expansion

(5) Bylaws

(6) Leadership Development

(7) Technology

(8) Editorial Board

B. Program of Work

(1) Program

(2) Personal Growth and Services

(3) Professional Affairs

(4) Research

(5) US Forum/Legislative

(6) Music

(7) Rituals/Ceremonies

C. Educational Services

(1) Awards

(2) Communications

(3) Scholarships

(4) World Fellowships

Section 2. Special Committees

A. Public Relations/Red Chili (F 07)

B. Sales

C. Minutes Approval

D. President's Resource Committee

Section 3. Ad Hoc Committees

Section 4. General Procedures

A. Duties of committees shall be in accordance with the CONSTITUTION, ARTICLE VI, INTERNATIONAL HANDBOOK and THETA STATE HANDBOOK and Procedures Manual.

B. All committees shall be appointed by the president except the Nominations and Finance Committees. The president shall be an ex-officio member of all committees, except the Nominations Committee.

C. The Nominations and Finance Committees are composed of one member from each region elected by ballot at the state convention in odd numbered years. For continuity, two members are elected one biennium and three the following biennium. Nominations and Finance chairmen shall be appointed by the president from the continuing committee members.

D. Matters requiring immediate committee action may be voted on by mail, FAX, or e-mail with all members being notified.

E. Ad Hoc committees may be appointed by the president. The committee will be dissolved when its task is complete.

ARTICLE X. ACTIVITIES

Section 1. Scholarships

A. The number of scholarships and the amount of each shall be determined by the Executive Board on recommendations of the Scholarships Committee and the Finance Committee.

B. Criteria for scholarship awards are those recommended by the Scholarships Committee, with awards approved by the Executive Board.

Section 2. Theta State Scholarships/Grants

A. B.June West Recruitment Grant is supported by individual and chapter contributions and administered by the Professional Affairs Committee.

B. Birdie Adams Scholarship is funded in accordance with regulations as stipulated in the INTERNATIONAL HANDBOOK.

C. Emma H. Foree Scholarship is a fully funded trust, with interest income awarded to members for advanced study.

D. Travel/Study Memorial Scholarship is funded by contributions and administered by Personal Growth and Services Committee. (S 04)

Section 3. Special Awards

A. Theta State Achievement Award

(1) The purpose of this award is to recognize members of Theta State New Mexico who, through continuing and distinctive contributions, have rendered service to Theta State New Mexico in fulfilling the seven purposes of The Delta Kappa Gamma Society International.

(2) The Awards Committee selects one recipient annually from nominations made by any member or chapter.

(3) The standards of eligibility for this award are

(a) Active member of Theta State New Mexico.

(b) Minimum ten years active membership in The Delta Kappa Gamma Society International.

(d) State President is ineligible for the award during her term of office.

B. Certificate of Merit

(1) The chapter president is responsible for submitting names to recognize individuals and/or groups of members for distinctive service to Theta State New Mexico.

(2) There is no restriction on length of membership in the Society and no rotation on the number of recipients.

(3) Individuals and groups are to be nominated on forms provided by the Awards Committee chairman.

Section 4. Chapter Rules

A. Rules are to articulate chapter practices and procedures as stipulated by the CONSTITUTION and Theta State Bylaws.

B. Biennial revisions in even numbered years shall be submitted to state bylaws chairman for approval.

C . Chapters shall maintain and retain membership records, financial records and minutes.

Section 5. Publications

A. THETA STATE NEWS shall be published quarterly by the editor.

B. THETA STATE BYLAWS, STANDING RULES, AND PROCEDURES MANUAL shall be presented as revised by Theta State Bylaws Committee.

C. The revisions of Theta State BYLAWS, STANDING RULES, AND PROCEDURES MANUAL will

be made available to Theta State membership following required approval.

ARTICLE XI. PARLIAMENTARY AUTHORITY

ROBERT'S RULES OF ORDER, NEWLY REVISED (current edition) shall govern the proceedings of Theta State New Mexico and the chapters in all cases not addressed in the CONSTITUTION.

ARTICLE XII. AMENDMENTS

Section 1. The bylaws shall be amended by a 2/3 vote of the established quorum at a general meeting. Unpublished amendments require a 2/3 vote of the established quorum to be adopted or rescinded.

Section 2. Proposed amendments to the bylaws may be submitted to the chairman of the Bylaws Committee by any member, committee, board or chapter.

Section 3. Bylaw changes shall be made available to members prior to the general meeting.

Section 4. The adopted amendments shall take effect immediately upon adoption, unless a proviso states otherwise.

Section 5. Amendments to the Standing rules (with exclusion of those requiring a 2/3 vote) shall follow the same procedures for amendments of the Bylaws.

ARTICLE XIII. DISSOLUTION

In the event of dissolution of Theta State New Mexico, the net assets shall be distributed as follows:

Section 1. Theta State New Mexico

A. All liabilities and obligations must be paid and satisfied, or adequate provisions made therefore, in accordance with the Articles of Incorporation for the State of New Mexico as they are applicable to Theta State New Mexico.

B. The Executive Board determines specific liquidation of remaining assets and supervises disbursement of funds.

C. The Executive Board will determine appropriate preservation of historical records.

Section 2. Chapters

A. The approval of the State Executive Board must be obtained for dissolution of a chapter.

B. Dissolution procedures are to be in accordance with the CONSTITUTION.

C. All liabilities must be paid, with remaining funds returned to the Theta State treasurer.

D. Initiation paraphernalia, chapter records, society publications and the charter must be returned to the Theta State treasurer.